As a growing business, we are constantly looking to recruit the very best staff to join our friendly team.

Maintenance Office Administrator

Job Purpose:

  • Responsible for administrative duties and will assist on planning works for non-intrusive/ intrusive where applicable

Principal Accountabilities:

  • To assist with answering the phone and all customer queries that come through.
  • To assist with creating job packs for annual inspections and NON intrusive maintenance work.
  • Speak with engineers and confirm work requirements and ensure all documentation available & labour schedule is correct.
  • Raise Purchase orders for materials and Job numbers for all planned works to support Project Managers and other Planners
  • To assist with the weekly oil samples to be collected and replacement bottles being delivered to cover colleagues Annual Leave.
  • Log all new files onto the Active Spreadsheet and assist with updating where applicable.
  • Send out order Acknowledgement emails on a weekly basis for all new jobs.
  • General administration duties where required.
  • Maybe required to use external system named Verisae for larger contracts. Must keep system updated and upload reports as and when needed.
  • Keep stock items replenished for e.g. sprays signs etc
  • Maybe required to assist with typing reports i.e callout/breakdown and possible maintenance
  • Booking accommodation and travel, managing credit card transactions, ensuring VAT receipts are collected and checked off with accounts.
  • Email call out rota
  • Keep all call out documentation up to date & recorded

40 hrs/week, with flexible or extended hours when required

24/7 call out service.
Available 365 days of the year.

Who we work with

We have built an excellent reputation within the industry for delivering projects on time, to budget and with an outstanding safety record. See what we’ve already achieved in our case studies.

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